Privacy Policy & Notice

1. Scope

Belfast Harbour is committed to protecting and respecting your privacy. This policy and notice applies to all datasubjects whose personal data we collect, and is subject to the requirements of the EU General Data Protection Regulation.

Who are we?

Belfast Harbour is a Trust Port.

Belfast Harbour Commissioners is the official name of the Independent Statutory Corporation which oversees the running of Belfast Harbour. It was created by the 1847 Belfast Harbour Act with the task of "operating, maintaining and improving" the Harbour. Its power and duties have been further defined by a range of subsequent Harbour-related legislation.

Belfast Harbour is one of 100 Trust Ports in the UK and, in common with those ports, it operates commercially. Trust Ports, however, do not have any shareholders or owners and are outside the public sector. All surpluses generated by the Port are reinvested back into the business for the benefit of its stakeholders and the development of the Harbour. Stakeholders include a diverse range of groups including port customers, port tenants, local communities and the wider economy.

The day-to-day operation of Belfast Harbour is managed by a senior executive team which reports to the Board.

Our Data Protection Officer can be contacted directly at:

dpo@belfast-harbour.co.uk or by:

Writing to the Data Protection Officer at our registed office:

Belfast Harbour Commissioners,

The Harbour Office,

Corporation Square,

Belfast,

Northern Ireland,

BT1 3AL.

 

Responsibilities

Our Data Protection Officer is responsible for ensuring that this notice is made available to data subjects prior to Belfast Harbour Commissioners collecting/ processing their personal data.

 

2. Privacy Notice

The personal data we would like to collect from you is as follows:

First and last name

Email address

Name of company (where applicable)

Address (where applicable)

The personal data we collect will be used for the following purposes:

  • Sending communications, including newsletters, information on events, and other information about Belfast Harbour.
  • Trasnferring information between our IT systems to allow us to send communications
  • Processing any complaints and reports that we receive
  • Allowing secure access to certain documents on our website

Our legal basis for processing your personal data is your consent. By submitting your details, you are accepting and consenting to the practices described in this privacy policy. We will not collect any special data types for the purpose of sending communications about Belfast Harbour.

 

3.1 Consent

By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified above. Consent is required for Belfast Harbour Commissioners to process normal or special categories of personal data, but it must be explicitly given. Where we are asking you for personal data we will always tell you why and how the information will be used. Where you have consented, we will contact you with marketing material as described above. You may withdraw consent at any time by contacting marketing@belfast-harbour.co.uk.

 

3.2 Disclosure

Belfast Harbour Commissioners will not pass on your personal data to third parties without first obtaining your consent to do so.

 

3.3 Retention Period

Belfast Harbour Commissioners will process and store personal data until you remove your consent for us to contact you. We will erase the data held by us within 30 days of the removal of consent.

 

3.4 Safeguards

Belfast Harbour Commissioners has implemented technical and organisational measures to ensure personal data processed remains secure, however, absolute security cannot be guaranteed. Please contact our DPO for further details.

 

3.5 Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right to be informed - you have the right to be aware of how we use your information, as set out within this policy.
  • Right of access - you have the right to request a copy of the information that we hold about you.
  • Right of rectification - you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten - in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing - where certain conditions apply to have right to restrict the processing.
  • Right of portability - under certain circumstances you have the right to have the data we hold about you transferred to another organisation.
  • Right to object - you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling - you also have the right to be subject to the legal effects of automated processing or profiling.

All of the above requests will be forwarded on should there be a third party involved (as stated above) in processing of your personal data.

 

3.6 Third Countries

We do not transfer your data to third countries. Any data held is stored within the EU at all times.

 

3.7 Complaints

In the event that you wish to make a complaint about how your personal data is being processed by Belfast Harbour Commissioners (or by any third parties as described above), or how your complaint has been handled, you have the right to lodge a complaint directly with Belfast Harbour Commissioners' Data Protection Officer at dpo@belfast-harbour.co.uk and/or the Information Commissioners Office (ICO).

The UK Government has established the Information Commissioners Office (ICO) as the UK's independent body to uphold information rights.

The ICO's office in Belfast provides a local point of conact for members of the public and organisations based in Northern Ireland. As well as operating an advice service to address general enquiries on data protection and freedom of information, it promotes good practice in information rights by raising awareness of organisational responsibilities across all sectors. It also influences policy in related areas by working closely with the departments of the Northern Ireland civil service and the wider public sector.

The ICO's contact details are:

Web: https://ico.org.uk

 

The Information Commissioner's Office - Northern Ireland

3rd Floor

14 Cromac Place,

Belfast

BT7 2JB

 

Telephone: 028 9027 8757 / 0303 123 1114

Email: ni@ico.org.uk

 

3.8 Changes to this policy

We may change this Privacy Policy & Notice at any time by updating this page, please make sure you frequently visit this page. We will endeavour to provide you with a notice of change of this page if any amendments occur.